Make your life easier with the project management tool
Project management is never easy, even a small project that is a priori easy, and even after years of experience. Wekowork is a collaborative project management tool, it is designed to facilitate exchanges between an operational team. With Wekowork you can build a gantt chart easily.
Let us already agree on the definition of project management. Project management consists in coordinating a team in order to achieve an objective within a given time frame and within a defined budget. To achieve this objective, a project team is required. This team can be made up of members who have never worked together and must above all be composed of complementary expertise.
Building a team
No team, no project! No team management, no respect for deadlines. Resource management is essential to achieve your objectives and the success of the project. When structuring the project, it is important to check that the team is complete. This means ensuring that all the necessary skills and expertise are in place. The project manager must therefore work with the members of the project team beforehand. It is a question of identifying all the things to be done by theme. Use our project management tool to structure your work and that of your team. Once this work is done, it is necessary to check whether the team members have the skills to perform these tasks. Otherwise, it is necessary to combine the skills of other profiles.
Once the distribution of roles and tasks among the members of the project team has been completed, the manager becomes the master of time.
Each task must have a start date and an end date in order to obtain a clear timeline. Wekowork allows you to have this information live online. Thanks to the shared gantt planning and automated dashboards. The members of the project team then commit themselves to the tasks to be accomplished, the deadlines and the budget.
Construction and gantt chart
Each project is different, whether it is a web project or a strategy, communication, organization, change management, production project, the role of the manager remains the same.
The manager’s mission is to verify, during the framing, that all the roles are well defined. He must understand that they are the main phases of the project as well as the key milestones. He checks that the tasks and actions are well distributed among the actors of the project in order not to be confronted after some time with situations that we have all experienced:
- “Oh, well, it’s my turn to do that?”
- “but I didn’t know we had the green light to move forward.”
- “but we didn’t plan anything.”
How to manage a project?
The project pilot must master the methodology of the project mode. It must have all the key information it needs for effective project monitoring and time management. Management also consists in identifying risks as early as possible. Wekowork, is a project management tool that allows you to have this key information directly at your disposal, namely:
- who realizes which task
- how the tasks are sequenced
- detailed project planning
- the list of identified risks
- the progress rate of each task
- expected deliverables
The manager’s role is to manage the project and anticipate the risks of blocking its progress. To do this, he must master the fundamental methods and tools that best formalize the structuring and monitoring of the various projects. He is in charge of organizing and leading coordination meetings on a regular basis and implementing effective risk management. Finally, its role is to set a pace to encourage teams and for more regular project progress.
Initial road map and adjustment of the project trajectory
It is rare for a project to proceed exactly as planned at the time of launch.
It often happens that after a few weeks of progress, it becomes apparent that the defined trajectory is not sustainable or that the methodological options are not adapted to achieve the objectives, regardless of the type of project. While these changes have no impact on the budget or planning, these readjustments are often simple. Otherwise, it is necessary to react very quickly. Decisions must then be taken with the steering committee and sponsors to review the progress of the project.
Project management and communication
The key to success in carrying out a project is communication between the members of the project team. Stakeholders need to have key information from others and schedules to move forward. It is the role of the project manager to ensure that everyone has this information on time.
As a true information coordinator, the project manager must ensure on a daily basis that communication works. He is in charge of providing the conditions for setting up transversal operations and, if necessary, the elements for managing change during the project. To do this, it can rely on online project management tools, and in particular on the Wekowork web application.
If we summarize, to carry out a project, the essential points are as follows:
- Define a clear and precise objective
- Define the budget
- Share the deadline
- Have all the necessary skills
- Plan the succession of tasks to be performed
- Formalize the entire methodology adopted
- Establish cross-functional communication